Confirmation of Booking: A tentative booking will be held for 5 days from enquiry, after which time we will require a $200 deposit to secure your functions location within the venue & date. This fee is a non-refundable amount but will come off your total bill after your event concludes.

Room Hire and or Minimum Spends: No internal areas incur a room hire fee, only the exclusive use of the Beergarden, Beergarden Bar and Smoking area requires a $500 booking fee.

Sectioned areas within the venue do not require a hire fee but may incur a minimum spend depending on day and availability. Please ask our friendly functions coordinator for more details

Event Details: We ask that your food & beverage selections must be confirmed at least 7 days prior to your event. With details of final numbers.

Function Payment: We ask that your final payment be made at the conclusion of your function. A deduction of your deposit will be made at this time. The forms of payment we accept are Cash, Visa, Mastercard, debit and of course Amex. Please note eft transactions of Debit, Visa and Mastercard carry a .8% surcharge, and Amex carries a 1.6% fee.

Function Decorations: We will happily assist you with placement of decorations upon request (We do not inflate balloons), alternatively we can arrange a suitable time to give you access to your booked area to ensure your party needs are met.

We do insist nothing is to be nailed, screwed, stapled or adhered to any of our surfaces (Blutack is permitted). We will happily remove any disposable decorations at the functions conclusion but ask that you do specify if there is anything you would like to keep.

BYO We do not allow BYO drinks or Food on our premises with the exception of celebration cakes (or similar).

External Suppliers (hiring party things): We do allow you to arrange external suppliers to come to our venue & set up their equipment (photo booths, photographers, DJ, Bands etc) But we do like to ensure it meets within time scales of our other business requirements. Therefore, we request that they contact us before the event date to arrange suitable load in times, otherwise they may be turned away. All equipment must be removed before our closing times unless a prior arrangement has been made.

All lost or damaged property belonging to or hired by The Spotswood Hotel will be charged to the hirer or hirers of the function rooms. Full replacement is required within seven days.

Security Requirements: Security is required for certain functions & any event with any form of live music (Band/DJ). We will provide the security guard(s) for your event with the charge added to your final bill. The charge is $50p/h with a minimum of 4 hours and 2 guards required at all times.

Rights of refusal: The Spotswood Hotel, in accordance with liquor licensing regulations reserves the right to refuse patrons service when deemed intoxicated or exhibiting unruly behaviour without refund to the event organiser. We hope all your guests have a wonderful experience with us at the new Spotswood Hotel, but we do request they are respectful to their surroundings and other guests. We do require that a responsible guardian of age or parent stay to the end of a 21st birthday party. Please note; The Spotswood Hotel Management has complete underlining control of noise and music levels in the venue to comply with licensing and EPA laws.

Damages Bond: A $300 damages bond must be taken for any party at management’s discretion, this may include events such as a 21st birthdays, large work functions or events with live music. This will be held until 2 days after your event & will be refunded to your account as long as no damage to the property was reported. This may include damage to the toilets, walls, tables & chairs, lighting, all dining areas but is not inclusive of all of these.